A conference has more moving parts than almost any other event: delegate categories, an agenda with parallel tracks, speakers, sponsors, exhibitors, badges, session attendance and certificates. Conference management software keeps all of it on one platform, so your team can focus on the programme instead of the paperwork.
Delegate registration and fees
Set up delegate categories such as members, non-members, students and day delegates, each with its own price and form. Delegates pay online and receive a tax invoice automatically. Companies can register a group of delegates in one booking. See event registration software for the detail.
Agenda, tracks and speakers
Build the programme with sessions, rooms and tracks, and publish it on your conference website. Every speaker gets a profile page with their photo, bio and sessions, which helps them promote the conference to their own network and helps Google find your event.
Badges and check-in
Print delegate name badges in bulk before the event or on demand at registration. On the day, staff scan QR codes with the event check-in app and delegates can use self check-in kiosks. Session check-in shows who attended which talk.
CPD points and certificates
Professional bodies need proof of attendance. Event Star issues attendance certificates from your own design, based on real check-in data, and delegates can download them from their personal event page.
Exhibitors and sponsors
Give each exhibitor a self-service portal to manage their stand team and staff passes. Exhibitor staff capture leads by scanning delegate badges, so sponsors leave with a list of contacts and a reason to come back next year.
Engagement during sessions
Live polls and Q&A let delegates take part from their phones, and moderators can pick the best questions for the panel.
Plan your next conference
Start with our conference planning checklist, see the full event management software overview, or book a demo to see the platform with your own programme.
Frequently asked questions
What is conference management software?
Conference management software handles delegate registration and payments, the agenda and speakers, badges, check-in, exhibitors and certificates for a conference in one system.
Can delegates choose sessions or days?
Yes. Use day tickets for multi-day conferences, and session check-in to record who attended each session.
Can Event Star issue CPD certificates?
Yes. Design your certificate once and issue it to delegates based on their actual attendance. Delegates download it from their personal event page.
How do exhibitors capture leads?
Exhibitor staff scan delegate badges with their phones through the exhibitor portal, and the leads are saved for the exhibitor to export.
